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Payroll Administrator

Windsor, ON

Job Type:


About the Role


The Payroll, Pension and Benefits Analyst / Sr. Payroll, Pension and Benefits Analyst provides support for payroll topics and associated policy administration. Core responsibilities include weekly salary and hourly payroll processing, as well as administration of pension and health and medical insurance benefits.


· Responsible for the accurate and timely processing of payroll in compliance with CBA, company policy and federal, provincial, and local laws and regulations. (CRA Payroll Legislation, Ontario Employment Standards).

· Use knowledge of payroll and time systems to assist managers and human resources colleagues with questions and problem resolution.

· Maintain employee information in Ceridian Dayforce HCM System, collecting, calculating, and processing of data. Produce and issue pay cheques or electronic transfers to bank accounts.

· Maintain earnings and deduction records. Calculate and post employee earnings, including overtime, shift differentials, and incentive bonus payments.

· Process salary / pay rate adjustments and other changes affecting employee payroll including new hires, transfers, layoffs, terminations, paid or unpaid leaves of absence, exemption, insurance coverage, department/division transfers, etc.

· Calculate vacation and sick pay entitlements.

· Balance payroll accounts and resolve payroll discrepancies.

· Assure that all legally required federal and provincial taxes, social security contributions, and other deductions such as employee benefit contributions are withheld from employee pay cheques.

· Liaise with Actuaries (WTW) providing YTD payroll information to calculate Pension Adjustment amount for the T4 for Active DB Pension

· Maintain beneficiary information and liaise with actuaries (WTW) to prepare Annual Pension Statements.

· Prepare and file required reports and/or payments to government agencies, insurance carriers, other organizations, and individual employees (Canada Revenue Agency (CRA),  EHT, WSIB).

· Liaise with finance departments regarding weekly payroll totals for available cash in account , contributions, deductions etc.

· Track and accrue employee deductions during leaves, and set up repayment deduction plan with employee upon their return.

· Reporting employee information in MiniMaster (HR Renewal) for the data transfer from SAP PHE to HERRY.

· Responsible to revise payroll policies and procedures to improve the efficiency of the payroll function.

· Responsible for multiple annual audit activities, both internal and external.

· Create and generate standard and custom reports as requested to meet the needs of the organization.

· Administer Company pension, savings plan, and benefit plans. Ensure changes (new hires, terminations, etc.) and all required employee data is maintained within carrier systems, GreenShield, CIBC Mellon, Sunlife and CWIPP

· Interpret and administer group insurance and savings plans. Process benefit coverage, employee deductions, remittances, and withdrawals as per required timelines.

· Liaise with insurance, pension, and savings plan carriers, as necessary.

· Liaise with actuaries (WTW), and government agencies (FSRA) to ensure Pension Legislative requirements and Filings are submitted in a timely manner.

· Audit and reconcile payroll-benefits records to monthly insurance billing. Ensure employee coverage, insurance volumes, deductions, and rates are correct.

· Communicate and present pension, benefit, and savings plan information to employees during new employee orientation and other information sessions. Communicate changes as necessary.

· Service Awards administration and process ??? payment

· All other duties and projects as assigned.


· Knowledge of duties and responsibilities in accordance with Ontario health and safety legislation.

· Knowledge of the Company’s duties and responsibilities in accordance with Canada and Ontario environmental legislation.

· Knowledge of ISO 14001, IATF 16494, OHSAS 18001.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


· Bachelor’s degree in Human Resources Management, Business Administration, or related field from an accredited four-year college or university preferred, or equivalent related experience

· Ability to identify and solve problems, to work within deadlines with a high attention to detail, and to work independently in a fast paced, dynamic environment

· Strong business acumen and the ability to influence and develop strong working relationships with all levels of employees, including human resources colleagues and senior level management and/or executives, union plant chair & committee,

· Excellent written and verbal communication skills, including presentation delivery

· Must have broad, basic understanding of federal, provincial, and local employment laws

· Advanced computer skills, especially in MS Office, particularly Excel

· HRIS experience is required, Ceridian Dayforce, SAP experience preferred

· Excellent analytical, quantitative and qualitative skills

· Payroll systems experience required, Ceridian Dayforce, SAP experience preferred

· Basic knowledge of federal, provincial, and local municipality payroll tax

· CPA Certification or CP or Certified Human Resources Professional (CHRP) certifications desired

ACCU-STAFF has an accommodation process in place and provides accommodations for employees with disabilities. If you require a specific accommodation because of a disability or a medical need, please contact Human Resources so that arrangements can be made for the appropriate accommodations to be in place before you begin your employment. We thank all applicants for their interest; however only those selected for an interview will be notified.

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