About the Role
Duties and Responsibilities of the Financial Coordinator
- Keep track of and input into sage all month end accounting adjustments for deprecation, insurance expenses, accruals, and prepaid items.
- Add accounts to chart of accounts as necessary
- Track, input, pay and receive all inter-company transactions as necessary in all financial accounts
- Receive and separate mail, match checks to invoices for appropriate association, process checks for each company into sage, prepare all bank deposits and take to bank weekly, reconcile (10) bank accounts, petty cash, and PayPal to statements each month
- Prepare monthly financial statements for each company “records files” and Board of Directors meetings
- Prepare monthly minutes of board meetings, provide and report any other information to board members or for meetings when necessary
- Collect, track and compile all invoices from: sales, credit card statements, expense reports, mailed, and emailed items, for every event and conference
- Create revenue/expense summary reports of all above events and present to board of directors and for yearend audits
- Receive process and pay all invoices and monthly credit card statements
- Receive process and pay for all expense reports from board members
- Track all sales and create sales invoices
- Collect receivables
- Calculate annual admin fees
- Receive monthly checks and hours reports for laborer’s
- Receive monthly checks and summary reports for operating engineers
- Receive monthly checks and summary hour reports from carpenters and acoustic carpenters
- Receive monthly BPA reports
- Prepare monthly summary reports for all unions to present to board members
- Create various spreadsheets and graphs as necessary
Government Reporting
- Work extra hours to complete any item with a deadline
- Government reporting; quarterly combined HST remittances
- Collect and compile data and calculate HST reports
- Collect/Compile all information at year end for annual audit, collect/prepare all documents and/dispute commentaries for audit
- Prepare bi-weekly payroll including monthly payroll remittance, quarterly WSIB remittances, prepare T4 slips and remit to CRA
- Prepare and submit all annual board of director’s changes with ministry of corporations
Requirements:
- 5+ years relevant experience
- Bachelor’s degree preferred
- Attention to detail
- Advanced excel skills